TERMS AND CONDITIONS OF SALE
(1). GENERAL: This transaction is expressly, limited to the terms stated herein, and any additional or different terms proposed by BUYER are rejected unless expressly assented to by EPCON INDUSTRIAL SYSTEMS, LP., hereinafter called “Seller”. Customer, hereinafter, is called “Buyer”. NO PERSON HAS AUTHORITY TO MAKE A CLAIM, ANY REPRESENTATION, WARRANTY, TERMS, PROMISE OR CONDITION, WHICH IS NOT EXPRESSED HEREIN. THIS TRANSACTION SHALL BE BINDING ONLY AFTER WRITTEN ACCEPTANCE BY AN AUTHORIZED OFFICER OF SELLER AND BUYER.
(2). TAXES: Prices quoted herein for any equipment, spare parts, or services are exclusive of all taxes. Such taxes, if applicable, shall be the responsibility of the buyer, either shall be collected accordingly by Seller, or the Buyer may pay directly, to the appropriate agencies; local, state and federal. Where Buyer is lawfully entitled to exemption from any tax, all necessary documentation must be provided by Buyer or Seller to effect such exemption. Any taxes, interest and penalties assessed against Seller or transactions which are otherwise determined taxable, shall be paid by Buyer. In addition, any property taxes, which may be assessed or charged against the equipment, during construction or even after the actual shipment, shall be paid by the Buyer. Price excludes cost of any and all bonds.
(3). DELIVERY: Any statements pertaining to delivery dates, set forth hereunder, refer to the manufacture and completion of the equipment are Seller’s best estimates, thereof and are subject to change due to factors beyond Seller’s control, but said dates of delivery or completions are not guaranteed. Delays do not constitute ground for cancellation or damages. In the event the Buyer is unable to receive shipment or in event Seller is prevented from making shipment due to causes beyond Seller’s reasonable control, Seller will store the equipment at Buyer’s risk and expense.
(4). FORCE MAJEURE: In no event shall seller be liable for loss or damages of any nature whatsoever, incurred or suffered, as a result of any failures or delays in shipping, due to causes or circumstances beyond Sellers reasonable control., including but not limited to, including but not limited to material shortages at Seller’s works, lock out for labor disputes, labor or transportation difficulties, floods, riots, earthquakes, explosions, epidemics, acts of governments, acts of God, or when Seller’s delay in performance of, or the submission of, additional drawings, specifications or data arising out of, or in connection with Buyer’s (i) delay in return of approved drawings to Seller, (ii) changes in drawing specifications and other data, and/or (iii) request for additional drawings, specifications, or other data. In such event Seller’s time for performance shall be extended under the contract and/or the date for the submission of additional data or compliance with Buyer’s changes.
(5). CHANGES: Buyer shall have the right to make changes in any one or more of the following, provided such changes are agreed to in writing by Seller and Buyer: (i) specifications, drawings and data where the equipment to be furnished are specifically manufactured for Buyer, (ii) method of shipment or packing; and (iii) place of delivery. If any such change results in an increase or decrease in the cost or the time required for performance of this transaction, or an equitable adjustment shall be made in the contract or delivery schedule, or both. In instances where Buyer requests a deferral of the original shipment date or through actions initiated by Buyer which are beyond the control of Seller causes a delay in shipment, Seller is entitled to compensation for the carrying value of the engineering and inventory investment plus the value assignable to lost utilization of shop capacity that cannot be replaced because of the time factor alone.
(6). CANCELLATION: Buyer may cancel this agreement at any time, but shall be liable for all costs incurred by Seller up to the time that written notice is received and any costs incurred after that time that cannot reasonably be avoided by Seller. Buyer shall be liable to pay the overhead and the profit on the total purchase order amount, plus 20% of the contract price as a Cancellation Charge. On a case by case basis cancellation charges shall be computed based on the terms of payments, delivery and schedule.
(7). INSTALLATION: Buyer will assume full responsibility for the complete installation at its own cost and expense. Seller will, at Buyer’s request, furnish service direction and labor and the cost of such service direction and labor is not included in the contract price, unless otherwise specified. Qualified technical direction and assistance for the installation, startup, field performance testing, inspection, repair, and maintenance of Seller’s supplied equipment or spare parts, will be provided upon receipt of a separate purchase order.
Epcon can provide startup, commissioning and personnel training services on a per diem basis.
System startup is just to prove the functionality of the system, but commissioning and balancing the system is different and constitute additional services.
Commissioning involves balancing the system for different operating conditions, different modes, different PLC programs, and temperature uniformity, and many other such requirements and will always remain on a per diem basis
(8). Spare Parts and Replacement Parts
Seller highly recommends Buyer to keep all critical Spare Parts at the job site. And, Buyer MUST buy the replacement and the spare parts from Epcon to insure the correctness of the parts and components being replaced, since these components become part of the system provided by Epcon. Any deviations from the parts provided, wrong parts or wrong wiring may result in Major Malfunction, Explosions, Property Damage and/or Bodily Injury. Unauthorized replacement parts or spare parts, if installed by the buyer, buyer assumes all the liability and responsibility of the entire system. During the warranty period, any unauthorized replacement of parts renders the warranty null and void and the buyer assumes total liability and responsibility of the entire system.
Any mechanical, electrical, and electronic component, such as Burners, Blowers, Burner Management system, PLC, electrical sensors, can potentially wear out, or malfunction, resulting in an undesirable and long shutdown of the entire system.
Lengthy wait time and extreme costs could be incurred while waiting for these parts.
Epcon strongly recommends that the customer must maintain an inventory of critical spare parts, for easy replacement and minimum interruption.
(9). COMPLIANCE WITH MAINTENANCE SCHEDULE: Seller shall furnish Operating and Maintenance Manuals for Buyer’s use. The Maintenance Schedules must be followed in strict accordance and maintenance records must be maintained by the Buyer. Failure to do so shall void the Warranty on the equipment and the system.
(10). COMPLIANCE TESTING: Any compliance testing must be accomplished within 45 days from startup or within 90 days of shipment, whichever comes first. Third-party testing for regulatory requirement is the responsibility of the Buyer.
(11). WARRANTY: Seller hereby warrants to Buyer that the Equipment manufactured by Seller or purchased from Epcon® ’s Supply for the project described, material will be free of any defects and workmanship. The Seller extends the warranty to Buyer for equipment usage under normal operating conditions and service for (12) months from the date of shipment. The burden of proof whether any defects occurred within the warranty period, rests with Buyer. Seller shall not be liable for any damages or delays caused by defective material or workmanship. Warranty is for the material and equipment only, not labor. Warranty does not apply to paint.
Under no circumstances Seller shall be liable for any liquidated or consequential damages and any warranty claims shall never exceed the purchase price of the Purchase Order amount equipment.
Equipment not originally manufactured by Seller but manufactured by others, or by Epcon®’s Supplier shall receive such warranty, if any, of the manufacturer thereof, and which are hereby assigned to Buyer without recourse from Seller of equipment supplied hereunder, regarding any warranty claims, if requested by buyer.
Seller warrants, at its sole option or Sole discretion, repair or replace said FOB, point of manufacture, provided that Buyer notifies in writing of such defect within twelve (12) months from the date of shipment
Most damages occur due to system operating beyond its design capacities and capabilities, such as operating the system higher than the designed temperature limits, shutting down the system before cooling down, bypassing the cooling cycles, or power failure. Therefore, it is extremely important that the startup and shut down procedures are strictly followed. Therefore, Epcon® made it mandatory to have training for the Buyer’s operating personnel/maintenance personnel.
To comply with Warranty, Buyer will be responsible for paying Seller’s labor and out-of-pocket expenses. All work will be performed Monday through Friday (8:00AM to 5:00 PM), and any time required outside of these hours will be charged as overtime to the customer.
On request of Seller, the part claimed to be defective will be returned, transportation prepaid, to the factory where made, for inspection. If, in Seller’s opinion, repairs have to be effected at Buyer’s plant site, local labor shall be placed at the disposal of Seller’s representative by Buyer free of charge to Seller, and likewise lifting and hoisting equipment of sufficient capacity, upon request of Seller’s representative. Any item which has been purchased by Seller is warranted only to the extent of the original manufacturer’s warranty to Seller.
No allowance will be made for repairs or alterations made by others without Seller’s written consent or approval.
If repairs or alterations are attempted without Seller’s consent, Seller’s warranty is null and void. Seller assumes no responsibility for damages caused by improper installation or by operation in violation of its rated operating capabilities and capacities, internal or otherwise, or by improper handling or maintenance. All liability of Seller, howsoever arising, and all warranties, representations or conditions, whether expressed or implied, in relation to equipment or spare parts is hereby excluded. Seller’s total liability is limited to the cost of repair or replacement and if the equipment or spare parts fail, for any reason, to comply with the contract.
This warranty is in effect only if all the payments are made, in a timely fashion, as agreed upon between the Buyer and the Seller. If the payments are not made, the warranty will be suspended and will not be in effect until the payment is made.
Precautions and Recommendations:
- Always have Epcon’s factory engineer/technician perform quarterly preventive maintenance, service and inspection, on a paid basis.
- Always operate the system within the design capacities and parameters, such as the CFM capacity, the operating temperatures, and VOC (Volatile Organic Compound) loading.
- Strictly follow the startup and shut down procedures, provided by Epcon.
- Never shut down the system without proper cool down.
- Never jumper electrical control, component sensors, or bypass safeties.
- Never let unauthorized or untrained personnel operate and/or make any changes to the system.
- Never change the PLC programming.
- Strictly follow the Maintenance and Preventive Maintenance Schedules.
- Power interruptions or outages can cause severe damage to the Thermal System; it can result in irreparable damage. To avoid such damage, a standby generator of appropriate capacity is recommended.
- For power outages, we recommend a standby generator system, to power the system. The capacity of the generator depends on the capacity of the system.
- Please follow these and other common sense precautions, for a trouble-free operation, which will enhance the useful life of the system.
(12). LIABILITY: Under no circumstances, notwithstanding any agreements, shall Seller be liable for any and all damages, including consequential, liquidated, incidental, punitive, special, exemplary, or indirect damages resulting directly or indirectly from the use or misuse of, or reliance upon, any equipment supplied by Epcon, including loss of production, bodily injury, nor any other claims resulting from delays, malfunction of the equipment during the warranty period or anytime thereafter during the life of the equipment.
Epcon’s liability, whether in contract, tort, negligence, or otherwise, shall be limited in the aggregate to direct and actual damages, not to exceed total price of the system minus the total cost of the system (gross), received by Epcon from its customer.
Seller assumes absolutely no responsibility in any form or fashion for equipment, if misused and not operated in accordance with the instruction manuals, or changes incorporated by Buyer to enhance the capabilities. There are no warranties established, herein, expressed, implied, or statutory, including the warranty of merchantability, except those expressly stated, in the warranty clause, and the performance guarantees. Seller’s totally cumulative liability, hereunder, for any and all reasons, shall never exceed an amount equal to the contract price.
(13). PAYMENT: Buyer agrees to Sellers Terms of Payment as specified in the proposal and shall promptly pay the invoices with the terms agreed to by both parties.
All delinquent and past due accounts shall bear 1½% interest, per month, from the date of purchase.
Seller, shall have the right to adjust the contract price in accordance with Seller’s STANDARD PRICE ADJUSTMENT PROVISIONS as outlined by the Seller and quoted to Buyer at the outset of negotiations.
(14). PERMITS: The Buyer assumes the responsibility for securing the approval and permits required by state or local laws and ordinances to operate the equipment and for any required fees. If any changes are required in the equipment covered in this proposal to meet the approval of such laws or ordinances, the Buyer shall inform the Seller of such changes and shall reimburse Seller for changes made to comply with the requirements.
THE WARRANTIES PROVIDED IN THE OBLIGATIONS AND LIABILITIES OF SELLER HEREUNDER ARE EXCLUSIVE AND IN SUBSTITUTION FOR, AND BUYER HEREBY WAIVES, ALL OTHER WARRANTIES, GUARANTEES, OBLIGATIONS, CLAIMS FOR LIABILITIES, RIGHTS AND REMEDIES, EXPRESS OR IMPLIED, ARISING BY THE LAW OR OTHERWISE, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTY FOR ANY MERCHANTABILITY AND FITNESS FOR PURPOSE.
The system that we propose will be built using the information provided to Epcon® by Customer, and will meet the performance statement as specified in this proposal. Any future changes in regulations or more advanced technology may necessitate modifications to the system. If the system is operated or subjected beyond the designated operating parameters, such as temperature limits, volume, pressure and solvent loading, the warranty shall be null and void.
(15). OPERATION: The Buyer is responsible for the operation of the equipment prior to final acceptance. For preliminary operations, demonstration of capacity and performance guarantees, representatives of the Seller are authorized only to advise and consult with the Buyer and no representative of the Seller is authorized to operate the equipment.
(16.) DAMAGES: SELLER SHALL IN NO EVENT BE LIABLE FOR ANY LIQUIDATED, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, BUT NOT LIMITED TO, LOSS OF REVENUE, PRODUCTIONS OR USE OF ANY EQUIPMENT, RESULTING FROM ANY CAUSE.
(17). BACK CHARGES: Seller shall never make any monetary allowance for, or any other allowances for, repairs or replacement without its written authorization.
(18). DRAWINGS: Upon acceptance by Buyer and approval by Seller of this transaction, Buyer shall promptly furnish all such engineering data and information as may be required by Seller for the preparation of certified outline drawings suitable for construction of the equipment. Seller shall have the right to suitable substitution of material or equipment with equal/better quality material and components. Seller reserves the right to execute any portion of Buyer’s transaction through any of its subsidiaries or subcontractors. Any drawings or prints of the equipment accompanying the proposal furnished by the Seller are submitted to show the general arrangement and approximate dimensions only.
No detail or shop working drawings or information which may be of proprietary nature of the equipment or spare parts will be furnished. Customer installation drawings, such as foundation drawings, piping drawings and control schematics are the responsibility of Buyer or User. All drawings and specifications furnished by Seller are proprietary and confidential information of the Seller and shall always remain Seller’s property, and are not to be reproduced or disclosed to any parties other than Buyer or User.
Epcon is the copyright owner of any and information, technical data, proposals, drawings, proprietary information to be supplied under this contract to the customer.
Under no circumstances shall the customer divulge or pass on Epcon’s drawings, Epcon’s proprietary information, or Epcon’s proposal to a third party.
(19). SHIPPING TERMS: All shipments shall be F.O.B. Point of shipment, unless otherwise agreed. Title shall pass to Buyer F.O.B. point of shipment, and the risk of loss, destruction or damage in the course of transportation shall be borne by Buyer. Right of possession of the equipment shall remain with Seller until paid for in full.
(20). ACCEPTANCE: Seller’s acceptance is expressly made conditional on Buyer’s assent to Seller’s terms and conditions as set forth herein.
(21). OSHA AND COMPLIANCE WITH LAWS: Equipment furnished shall meet only those OSHA or any other regulatory agency requirements that have been specified in the purchase order and have been accepted by Seller. Seller will use its best efforts to assist Buyer in complying with any Federal, State or local laws, regulations, codes or ordinances which Buyer specified in its purchase order.
(22).GOVERNING LAWS: This agreement shall be construed in accordance with the laws of the State of Texas.
(23). ENTIRE AGREEMENT: EXCEPT AS OTHERWISE PROVIDED HEREIN, THIS DOCUMENT AND MODIFICATIONS THEREOF AGREED UPON IN WRITING, SHALL CONSTITUTE THE ENTIRE AGREEMENT BETWEEN BUYER AND SELLER AND CAN ONLY BE MODIFIED BY A WRITTEN AGREEMENT SIGNED ON BEHALF OF BUYER AND SELLER BY THEIR RESPECTIVE DULY AUTHORIZED REPRESENTATIVES.